Company Secretary
Company secretary services for annual returns, company changes and statutory records.
HK$ 900
Annual fee
Excludes the HK$105 government fee (Annual Return registration fee)
Company secretary package
What is included
- Acting as statutory company secretary
- Filing the Annual Return (Form NAR1) for the year
- Changes of business address and registered address
- Appointment and resignation of directors and secretary
- Changes to directors' and secretary's particulars
Other company secretarial fees
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| Item | Fee | Note |
|---|---|---|
| Change of limited company name | HK$2,500 | |
| Change of unlimited company name | HK$500 | |
| Deregistration of a limited company | HK$2,210 | plus HK$690 government fee |
| Change of registered office or branch address | HK$500 | |
| Change of nature of business | HK$800 | |
| Change of business name | HK$800 | |
| Change of branch name | HK$500 | |
| Change of secretary or director | HK$500 | |
| Change of secretary's or director's particulars | HK$500 | |
| Resignation of secretary or director | HK$500 | |
| Share transfer (per transfer) | HK$1,800 |
The fees above are our service fees; government fees are noted where they apply.
Service details
Our company secretary service
We hold a Trust or Company Service Provider licence (TC008771) and act as statutory company secretary for HK$900 a year, with the HK$105 government fee charged separately. The service covers acting as statutory company secretary, filing the Annual Return for the year, changes of business address and registered address, appointment and resignation of directors and secretary, and changes to directors’ and secretary’s particulars. Fees for other items are in the table below.
Duties of the company secretary
- Convening general meetings and board meetings, and preparing the minutes
- Keeping the statutory records, including the particulars of directors, shareholders and the company secretary
- Filing the Annual Return (Form NAR1) and other statutory forms with the Companies Registry within the deadlines
- Handling the appointment and resignation of directors and secretary, and changes of business address and registered address
- Assisting the company to open bank accounts
Statutory requirement
Hong Kong company law requires every limited company to appoint a statutory company secretary. The secretary must be a Hong Kong resident or a limited company incorporated in Hong Kong; a resident of mainland China may not hold the post. Where the directors and shareholders are all overseas, the post is usually filled by a licensed service provider.
Filing deadline and the cost of being late
A private company must file its Annual Return within 42 days of the anniversary of incorporation; the on-time registration fee is $105. Filed late, the fee rises with the delay: $870 for 42 days to 3 months, $1,740 for 3 to 6 months, $2,610 for 6 to 9 months and $3,480 beyond 9 months (source: Companies Registry). Besides the Annual Return, the company must renew its Business Registration Certificate with the Inland Revenue Department every year and keep its Significant Controllers Register up to date.
Full service details and requirements
Hong Kong company law requires every limited company to appoint a statutory company secretary, who must be a Hong Kong resident or a limited company incorporated in Hong Kong; a resident of mainland China may not hold the post.
The company secretary arranges meetings, prepares minutes and files statutory documents with government departments. The Annual Return (Form NAR1) must reach the Companies Registry within 42 days of the anniversary of incorporation; the late registration fee starts at $870 and rises with the delay. We act as your statutory company secretary for HK$900 a year, with the HK$105 government fee charged separately.
WS ICON LIMITED · Trust or Company Service Provider licence TC008771 · Updated September 2026
What is a company secretary?
Who is qualified to be a company secretary?
Can a resident of mainland China be the company secretary?
When is the Annual Return due, and what happens if it is late?
What if there is no suitable person to act as statutory secretary?
How much does a change of director, secretary or address cost?
Other services
Company Registration
We obtain the Certificate of Incorporation (CI) and the Business Registration Certificate (BR).
Accounting & Tax
Bookkeeping, financial statements and organised records to support your tax reporting.
Virtual Office
Business and registered addresses, mail handling and optional telephone answering services.
Trademarks
Trademark searches, applications and follow-up in the markets where your business operates.
